Overview/Policy Statement
We believe those who serve in the military fully embody The Hartford's core values of teamwork, integrity, discipline, focus, diversity and winning spirit. We are fully committed to being a place where all individuals can apply their passions and find great pride in what they do every day.
That, among other reasons, is why it is The Hartford's policy to grant leave for uniformed service in accordance with federal and state law.
That, among other reasons, is why it is The Hartford's policy to grant leave for uniformed service in accordance with federal and state law.
Rationale
The Hartford complies with all applicable laws and supports employee acceptance of civic responsibility in the form of military service.
Eligibility/Scope
This policy applies to all active employees of The Hartford and its participating subsidiaries based in U.S. locations of The Hartford. Note: This policy does not apply to temporary employees of The Hartford.
Applying the Policy
All active regular employees who undertake uniformed service will be granted a leave of absence for up to five years and are eligible for two weeks’ of paid military leave and up to twenty-four weeks’ of pay differential as described below. The five year period of military leave is cumulative during your employment with The Hartford.
Initiating the Leave Event:
It is the employee’s responsibility to:
It is the employee’s responsibility to:
- Provide your manager with notice of every leave before the leave begins. If advance notice cannot be provided due to extenuating circumstances, ensure notice is provided via emergency contact and/or family member as soon as possible.
- Review the Employee Leave Responsibilities – Military Leave document, available from your manager.
Employee can initiate the leave event by contacting HartLeave at 800-727-9737, and providing the following information:
- Copy of the military orders, and
- Military Contact Information form, available from HartLeave.
This should accompany orders each time they are submitted unless the information remains unchanged since the prior leave event.
Pay Impact
Employees on military leave will be paid as follows:
Employees on military leave will be paid as follows:
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Up to 2 weeks
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Paid at 100%
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3 – 26 weeks
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Differential Pay*
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26 or more weeks
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Unpaid
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* Differential Pay:
- Employees on military leave may be eligible to receive a differential, which makes up the difference between military pay and Hartford pay, for up to 24 weeks following the two-week paid period. The period of time for which the differential applies is based on the duration of the orders.
- No differential applies when military pay exceeds Hartford pay. Also, at the conclusion of the 24-week period, if military service continues, the pay differential will cease.
Returning to Work
Notice of application for re-employment can be provided to the manager either verbally or in writing.
- Employees in military service for 90 days or less will, upon return, be generally restored to the job he or she would have had if employment had not been interrupted by service.
- Employees in military service for more than 90 days will, upon return, generally be restored to:
- The position he or she would have had if employment had not been interrupted by service, or
- A position of like seniority, status and pay, as long as the employee is qualified to perform the duties of the position.
- Generally, only individuals discharged under honorable conditions are eligible for reemployment. Determination of job assignment will be based on compliance with applicable law, availability, the employee's qualifications, and The Hartford's business needs. Management should consult with the local HR Generalist and Employee Relations prior to making an assignment.
Recurring Leave Events
Employees who are called to active duty on multiple occasions are eligible to receive two weeks of paid leave and up to 24 weeks of pay differential for each term of duty, regardless of the number of weeks paid under a prior military leave. However, employees must return to work between each term of active duty in order to be eligible for the additional two week pay benefit and the differential.
Employees who are called to active duty on multiple occasions are eligible to receive two weeks of paid leave and up to 24 weeks of pay differential for each term of duty, regardless of the number of weeks paid under a prior military leave. However, employees must return to work between each term of active duty in order to be eligible for the additional two week pay benefit and the differential.
Please note: The Hartford may reduce the two-week pay benefit and/or the pay differential benefit to account for any overpayments related to an earlier military leave.
Other Impacts to Compensation and Benefits:
- Review the Employee Leave Responsibilities – Military Leave document, available from your manager.
- Paid Time Off – If the leave will be six months or more in duration, the employee can request all remaining accrued PTO be paid out, however, any remaining Purchased PTO will not be paid out and will be forfeited. Accrued payout should be coordinated through the HR Service Center.
- Holidays – Employees are not paid for holidays that occur during any leave event. You will receive credit for holiday time while on leave and will be able to take that time when you return to work.
Revised: 3/31/2020