Event Planner Insurance

small business owners feeling secure by having event planner insurance

The Details Are Covered With Our Event Planner Insurance

We know the long hours spent perfecting every detail of the events you plan. You work hard to make your clients’ special occasions the most special. We’re here to make sure you can keep doing what you do best with event planner insurance that keeps you covered while you work.
 
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small business owners feeling secure by having event planner insurance
small business owner feeling secure knowing they have wedding planner insurance

What Is Event Planning Insurance?

Event planning insurance is a type of business insurance customized for event planners. If you provide event planner services for weddings, birthdays, anniversaries or corporate gatherings, you’ll need event planning insurance. This type of insurance can help cover the costs of lawsuits, property damage, lost business income and other losses.
proof of balloon insurance

Who May Need Event Planning Insurance?

The Hartford designed its business insurance coverage to address the needs of event planners. Our insurance options can help protect businesses involved with event planning, including:
 
  • Wedding Planners
  • Corporate Event Organizers
  • Balloon Businesses
  • Trade Show Coordinators
  • Catering Managers

Hear From Our Customers

River Bend Bookshop small business owner giving testimonial on having event planner insurance from The Hartford
 

Meghan

Owner of River Bend Bookshop
That Chapel Downtown small business owner giving testimonial on having event planner insurance from The Hartford
 

 Julia

Co-Owner of That Chapel Downtown
small business owner covered by event planning insurance

How Much Does Event Planner Insurance Cost?

On average, small business customers of The Hartford pay about $85 per month, or $1,019 per year, in business insurance costs.** Keep in mind that the average cost of event planner insurance can vary. Insurance companies may use the following factors to determine your cost of business insurance, including your:
 
  • Number of employees
  • Coverage needs
  • Location
  • Payroll size

Why Do Event Planners Need Insurance?

Business owners often wonder, “Why do I need business insurance?” There’s not a simple answer because every business is unique and has different coverage needs. It can also depend on where you’re located because state laws can vary. As an event planner, you know that sometimes an event doesn’t go as planned. Unexpected accidents, like bodily injuries, damaged equipment, property damage or customer lawsuits can come up when you least expect it.
 
Business insurance can help protect your business’ financial assets against risks that can occur during your normal business operations. When you have the right types of insurance, you can have peace of mind knowing that your business won’t have to pay out-of-pocket for costly claims.

Event Planner Insurance FAQs

Yes, wedding planner insurance is essentially the same as event planner insurance. Both wedding planners and event planners will need a Business Owner’s Policy (BOP). Many business owners also add on professional liability insurance coverage to help protect against client lawsuits if they believe you made a mistake in the services you provided them.
There are a few key types of business insurance that your event planning business should consider. A Business Owner’s Policy (BOP) from The Hartford is a great place to start. A BOP combines three essential coverages into one convenient policy. This coverage includes general liability insurance, commercial property insurance and business income insurance. The BOP is customizable, so you can add on additional coverages, like Hired & Non-Owned Auto or a professional services endorsement for even more protection.
Business insurance requirements will vary by state, so be sure to check with your local laws to find out if you need any specific types of coverage. If your event planning business uses vehicles for business, you will need to have commercial auto insurance coverage. Also, if you have any part- or full-time employees, your business may need to have workers’ compensation insurance.
If you’re ready to get an insurance quote for your event planning business, you’ll need to know your business location, number of employees, gross annual sales and total payroll size. It’s also helpful to have any documentation on your company’s owned or rented tools and equipment, furniture and business property.

Covering Your Event Planner Operations

Successful events don’t just happen. They take long hours of planning and careful attention to detail before they can occur. With event planning insurance, you can have peace of mind knowing that your company is better protected from unexpected losses.
On average, a fire department responds to a fire in the U.S. every 21 seconds.2
small business protected by insurance for event planners

Event Fire

“At a recent birthday party, one of the heat lamps set a tablecloth on fire, destroying the table and damaging the wall behind it.”
 
General liability can help pay for property damage that your business may have caused at a client’s home or property. It can also help cover claims of bodily injury, medical costs and reputational harm.
small business protected by event planner liability insurance

Customer Lawsuits

“While working a corporate party, one of my employees mistakenly ordered the wrong food for a guest. Unfortunately, they suffered an allergic reaction and required medical attention.”
 
You can add on a professional services endorsement to your Business Owner’s Policy (BOP) to help protect against client lawsuits claiming that you or your employee made a mistake in the services you provided.

Help Protect Your Event Planning Property

From office space to equipment and technology, you’ve invested a lot to build your event planning business. We’re here to help make sure your business’ property is protected when the unexpected happens.
In 2023, cyber incident claims averaged nearly $169,000.3
small business owners protected by wedding planner insurance

Lost Customer Data

“A fire sprinkler malfunction in my office caused significant water damage to my work computer. The customer data I had stored on it was all lost.”
 
Electronic data and interruption of computer operations coverage can help cover the costs to replace or restore your company’s data if it’s been destroyed or corrupted by a covered loss.
small business protected by event planner business insurance

Property Damage

“Our event planning office is located inside an older building. One night, we received a call that there was an electrical fire in our building. We found out most of our equipment was destroyed and we had to pause operations for over a month.”
 
Commercial property insurance can help protect your owned or rented building, plus the tools and equipment you use to operate your business. It can cover losses caused by fire, theft, wind and lightning.

Taking Care of Your Event Planning Team

Planning events can be hard work. It isn’t just making phone calls or working on a computer. It can require lifting, traveling, problem-solving and long hours spent on your feet. To best protect your business and staff, you’ll need reliable business insurance that can keep up with you.
Slips and falls are the leading cause of workers’ compensation claims.4
employee injury covered by event planning workers' compensation insurance

Employee Injury

“While working at a wedding, one of my employees slipped on a spilled drink and hurt her back. She required medical attention and needed to take time off to recover.”
 
If you have an employee with a work-related injury or illness, workers’ compensation insurance can help cover their medical bills and replace lost wages if they need to take time off from work.
small business owner protected by insurance for event planners

Employee Lawsuit

“One of my employees was injured on the job. She sued our business claiming that we’re liable for her injury. We ended up reaching a settlement agreement with her after hiring legal help.”
 
Workers’ compensation insurance can help cover costs related to a liability lawsuit from an employee’s work-related injury or illness.
small business owner getting an event planner insurance quote

Get a Quote for Event Planning Insurance Today

In just a few clicks, you can find the coverage you need to help keep your events running smoothly. Get a fast and free quote for event planning insurance today.
 
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Last Updated: December 18, 2025
** Costs, premiums, and coverages mentioned are estimates and are not guaranteed. Actual cost, premium, and coverage are determined at the time of quote or issue and are specific to an individual risk. Premiums are based on information provided to The Hartford, including, but not limited to, underwriting and rating criteria. All examples included on this website or in an advertisement are intended for informational purposes only and are not an offer or a guarantee of premium or coverage. Coverage and products described are subject to the terms and conditions found in the policy contract. Any educational information provided about available coverages does not modify the policy language or imply that any claim is covered. Products are not available in all states or for all businesses.
2 National Fire Protection Association, “Fire loss in the United States”
 
3 Coalition, “2023 Cyber Claims Report”
 
4 National Fall Safety Institute, “Slip & Fall Quick Facts”
 
Additional disclosures below.
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